Tongasse Lédice Matangue Einarsen

• Coordinate the activities of the ICT, Logistics, and Administration staff members to ensure the office and warehouse are running smoothly in terms of office space, office supplies, and stationery, utilities, maintenance of equipment, ICT equipment, and support, travel and workshop arrangements, availability of supplies and other material in the warehouse
• Management of operational budget for office and UN Hubs to ensure value for money, following donor’s conditionality, and grant validity
• Management of Payroll for Non-Program Staff
• Ensure office local Procurement and P-CARD transactions follow low-value procurement SOP
• HACT focal point – interface with IPs to guarantee the availability of supporting documents, follow up on Audit’s high findings, and provide technical support to improve their internal controls
• Hiring manager of new Operations staff
• Participate in draft and test the Business Continuity Plan (BCP) through simulation exercises
• Design and implementation of Enterprise Risk Management framework

• Management of bank accounts from the opening, adding and removal of bank signatories
• Prepare yearly budget proposal (Top-Down, Master Budget, and Donor Budget), monitor the monthly budget, and the monthly Cash Flow
• Prepare end-month financial reports and analysis (bank reconciliation, cash count, allocation of headquarters’ payments, review of GL accounts, salary Post back, prepaid rent allocation), in in adherence with donors (ECHO, SIDA, NMFA, GFFO) requirements
• Coordination of activities of the finance team
• Prepare Timesheets for national staff according to the allocated budget proportions
• Operator of the MPESA platform for Multi‐purpose Cash Activities

§ Focal point for external audits

§ Payment of all program invoices and government taxes (withholding taxes and staff social security)

§ Member of the bidding committee for procurement of supplies

• Management of operational cash flow to pay invoices, salaries, and taxes
• Engagement with the Central Bank of Mozambique and commercial banks for exchange rate negotiations
• Cost Controller – contract management, GL accounts, Purchase Request (PR), Purchase Order (PO), and Service Entry Sheet (SES)
• Review of Operational Procedures (OPIs) applied by the finance team
• Audit interface – collection of information
• Prepare tender for domestic insurance, Inspection of assets in the office Maputo, and inventory in the warehouse in Pemba
• Prepare intercompany bank reconciliation

• Participation in contract kickoff meetings and monitored compliance with contracts with suppliers
• Financial management of contracts, ensuring that records in the General Ledger (GL), Purchase Requests (PR), Purchase Orders (PO), and Service Entry Sheets (SES) were accurate and up to date.
• Monitored, analyzed, and controlled operational costs, identifying potential budget deviations, and proposing corrective measures.
• Liaise with the procurement team to ensure that contracts complied with the company's financial policies and conducted periodic reviews

• Grant Management ‐ manage funds allocated to the projects of HIV, Food Security, and Education
• Management of Petty cash for small expenses, Payment of taxes, and social security of employees
• End month bank reconciliation and drawing up of finance report