REGINA DENGO

The Stocks Controller role is to account for all bulk fuel stock movements affecting I applicable to the Terminal with the assistance of Ops team covering the following areas of responsibility:
1.Recording and monitoring of ai stock movements for all the clients through putters
2.Daly stock reconciliations
3.investigation of Losses & gains
4.investigation and rectification of stock variations
5.Reporting on stock performance periodically

- implement bulk fuel stock management systems sub-systems appropriate for that terminal operation in compliance with the company procedures, clients agreements and local legislation to ensure integrity of stock information,

- Perform a daily closure of the depot Stocks comparing the physical stocks in the depot with the accounting stocks taking into account all operation performed including stock movements, stock takings, and meter readings and ensuring availability of documentation and justification for each movement and stock reading registered.

-Assist the Stock Supervisor and Terminal manager to evaluate & monitor stock processes daily to ensure compliance, & to (continuously)Improve stock control environment.

- Scrutinize, analyze and reconcile stock reports, to avoid and resolve stock and meter discrepancies that will affect product loss and gain

- Ensure all terminal stock movements and stock level taking that are registered in the stock management systems are documented and referenced and has been duty authorized and signed off by relevant
supervisor.

-Assist the terminal manager and stocks supervisor to ensure that source & control documents affecting stock movement are checked & filed as per company & legal requirement.

- Implement the existing controls and the terminal for pump backs, return to stock, meter reconciliation, cancelled reprinted documents product write offs etc as well as a day end control report.

- Ensure the daily documentation, reconciliation to control bulk fuel entering & leaving the terminal is followed properly and perform adequate transfer and filing for invoicing purpose to the clients.

- Ensure the correct segregation and confidentiality of the stock operations between the deferent clients and ensure stock movement data is only shared with the respective clients.

- Account accurately all product receipt, storage & uplift at the terminal is allocated to the correct party.
- Evaluate product loss/gain during receipt,storage & dispatch of bulk fuel with the object of keeping receipt and operational loss/gain to with in tolerance & reporting it as part of stock key performance indicator (KPI)
- Compare and report regularly differences between volumes estimated, volumes requested and volumes actually uplifted/received by the respective clients.
- Keep record of the inspection,calibration and certification of the metrology equipment (meters, tanks, thermometers,densimeter,dip tape) and ensure use of correct and valid calibrated equipment
- Record the product Losses and Gains during receipt,storage and dispatch or bulk fuel with the object or keeping ín-transit and storage losses and Gains with tolerance and reporting it as part of stocks key performance indicator
Make daily Stock,monthly, quarterly and yearly stock reports and reconciliations as per the

• Operation fuel Controller
  J&J Transport, Beira, Sofala
  Capturing fuel information for vehicle trips and fuel supplied by third-party duty stations into Freight Management System (FMS) and OTI Petro-Smart System.
  • Reconciles and acknowledge the Fuel Map of JJB yard into FMS and OTI.
  • Clarifies and documents truck fuel shortages with the driver and coordinate with the workshop manager to clarify the reasons and report to the operation manager.
  • Prepare and send monthly fuel reports made by JJB trucks and other Business Units trucks in JJ Yard and send them to the respective customers.
  • Manually update all supplies made by JJ Group other Business Units trucks in the FMS system - outside fuel consumption.
  • Prepare fuel requests to third-party duty stations for all JJB vehicles (trucks and company cars) outside the JJ yard that need fuel to reach their destination.
  • Prepare requests for weekly payments of fuel from outside to the company’s accounting (Outside diesel usage in the FMS system is weekly reconciled against supplier statement, to ensure that there is the accuracy of outside diesel charged and charges respects to the active fleet and company cars.
  • Control and verify the distances covered by trucks if it is correct and if the fuel is being calculated following what the company establishes.
  • Responsible for closing all JJB Fleet trips, organizing and archiving all closed trips.

• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Confirmed appointments, communicated with clients, and updated client records.
• Answered phone promptly and directed incoming calls to correct offices.
• Kept reception area clean and neat to give visitors positive first impression.