Ivanilde Ernesto

• Coordinate the recruitment and selection process with agencies
• Coordinate the induction and integration of newcomers
• Assisting with payroll
• Organize catering for head office events and provide the necessary organizational support
• Provide administrative support to the office
• Managing the expatriate immigration process
• Coordinating mandatory and planned training courses
• Organize a venue and administrative support for training sessions
• Manage timesheet signatures distribution and collection in training sessions
• Assist on compiling all physical and electronical evidence of ONE MAESTRO and MAESTRO LOG;
• Control and follow up the closing dates of ONE MAESTRO and Maestro Log actions;
• Coordinate regularly meeting with the PILOTS to discuss about ONE MAESTRO actions;
• Assisting on update and follow-up on the Recommendations of Assistance Filial Audit actions;
• Documentation and record of ONE MAESTRO

files/evidences; Assist on the various HR campaigns;

• Assist on Preparation the information for the Group Audit of 2024;
• Assist on preparation the information for the ONE MAESTRO Audit; Responsible for Learning and Development.

• Provide Immigration administrative support to the Immigration supervisor with respect to work permit, DIRE, work band business visas, mobilization, on-site support, and repatriation; Assist all TotalEnergies employees that enter Mozambique through seamless coordination with the Immigration Supervisor; Accompany employees and dependents to the Directorate of Immigration for the actual work and residence visa applications; Liaise directly with government entities including the Ministry of Foreign Affairs, Ministry of Finance and Ministry of Justice to obtain legalization of specific documentation; Remain abreast of all changes and updates on immigration policies and procedures that affect foreign nationals in company and communicate relevant changes with the Immigration Supervisor; Perform administrative duties associated with immigration, including but not limited to processing work permit and visa payments and/or reimbursement, processing invoices, generating reports, and maintaining required legal documentation; Manage the preparations of visas for Mozambican employees traveling overseas, accompanying them to appointments to resolve potential complications; Act as local information Officer for TEPMA1's HR Department - duties include supporting data security and data management initiatives within affiliate;

• Work on the Scholarship project for France;
• Organize physical and electronic files of scholarship students
• Prepares and maintain the training Timetable;
• Schedules the delivery and coordination of training programs;
• Track progress, priorities, and deadlines of various trainings;
• Provides trainings reports to key stakeholders highlighting training needs, requirements, and compliance;
• Schedule recruitment interviews

• Handle travel arrangements for groups, couples, executives and special needs clients; Plan and coordinate all travel for clients based on budgets, departure times and travel needs; Organize all holiday matters from beginning to end, including booking tickets and accommodation and securing rental transportation; Showcase pictures and videos to provide destination, activities and attraction recommendations to cater to ideal needs of customers; Cultivate cordial relationships with clients to increase loyalty and retention;

• Marketing and Sales of international internships at Universities in Maputo

• Represented organization positively and professionally while providing community with much-needed services.
• Provided administrative support to department leads to help organize events and fundraisers.
• Cultivated and maintained relationships with community members to facilitate outreach activities.

• Representing brands such as Clover, CocaCola, Nestle and CastleLite.