Hélder Macamo

Job Summary

Support the finance department in coordination with the Senior Finance Officer (SFO) and Finance Manager (FM) in financial and accounting management, respecting generally accepted accounting principles and standards; managing the available financial, human, material and technological resources, respecting the current regulations applicable to each donor; supporting other operational areas of the organization, partners, communities, public institutions and other relevant actors to achieve the organization's objectives

Principal Responsibilities

Financial Management and Compliance

· Ensure a thorough understanding and consistent adherence to the grants/donor rules and regulations by all employees.

· Ensure that FH policies and procedures are complied with consistently.

· Ensure the finance related administrative requirements by FH, donors, the government of Mozambique, suppliers/contractors, or other actors are adhered to.

· Ensure cash disbursements requests are reviewed for correctness proper coding and amount calculation and extensions.

· Ensure all transactions are properly authorized and fully supported with adequate/appropriate documents.

· Responsible for preparing daily/weekly/monthly financial journals to be posted into MS Dynamics.

· Ensure adequate review of data entry and posting into MS Dynamics. Prepare bank and petty cash reconciliations monthly.

· Coordinate the flow of financial information/documents from the field offices to Beira for review/approval meeting all the set deadlines.

· Ensure all financial information from other department is received and processed in a timely manner (including salary, telephone and kilometer charges) etc.

Internal controls and audit support

· Ensure adequate internal controls are in place, closely monitor all financial activities and keep the SFO and FM advised of all situations, which have the potential for a negative impact on internal controls or financial performance.

· Implement a proper filling system to avoid loss of financial documents.

· Conduct periodic physical verifications of the assets (inventory).

· Perform regular checks of FH’s accounting activities in all its site offices to verify goods and services for which payments are being made as well as assess the internal control environment, including monthly reviews of financial transactions to check for appropriate documentation, correct account assignment and approvals.

· Ensure in coordination with HRD that all staff receivables are collected on time. Personal accounts need to be reviewed on monthly basis and cleared in accordance with established FH policy.

· Ensure that all necessary statutory taxes are paid on a timely basis and that the necessary returns are filed with the appropriate central and local government departments.

· Ensure successful internal and external financial audits for FH programs. Liaise with the other departments to ensure that the audits start on time and that all documents and files needed for the audit are in place before the audit begins.

· Ensure audit recommendations are followed up and communicated to relevant actors within FHA - Mozambique.

Financial analysis and recommendation

· Support programs in strategic and routine budget management.

· Maintain and update a periodic budget forecasting system with programs.

· Through the use of monitoring tools, coordinate closely with other departments to ensure an efferent and effective use of resources.

· Provide analysis to ensure all costs are well estimated and provided for in new budget proposals or a revision of budget.

· Assist FM Perform high-level analysis of spending vs budget and planned cash flows to point out potential over/underspending areas.

Finance unit management

· Ensure activities in finance department are well planned and coordinated to facilitate successful program implementation.

· Ensure orientation and training of non-finance staff.

· Lead and nurture the spiritual growth and integration of a biblical worldview and the values of: Christian calling to service of the poor, excellence, stewardship, servanthood with Finance Team members.

Financial reporting (Internal and External)

· Assist in monthly financial closing process in MS Dynamics (prepare, review, upload and post-monthly journals).

· In coordination with FM, ensure that periodic financial reports are produced (including donor reports) and sent to donors as required in a timely manner, comply with established international accounting standards, comply with donor regulations and are in compliance with FH Policies and Procedures

· Ensure monthly and periodic financial reports are processed and sent to FH management for decision making.

Cash flow planning and cash management

· Monitor monthly cash flow, and work with program staff and others to better estimate cash needs.

· Assist FM monitor and assess cash levels in country offices vis-à-vis spending plans, contractual commitments, etc. to sufficient operational funds available, and vendor and labor payments are made promptly upon receipt of necessary justification documentation.

Job Level Specifications

· Practical experience in using a wide range of accounting software including MS Dynamics, JET, Power BI on hand (Advanced Excel) and fluent operation level.

· Proven experience in treasury activities, establishment and monitoring of budgets, and an understanding of data processing concepts and systems.

· Proven expertise with USAID, UN, OFDA, DFID, WFP, FAO, UNICEF, GF rules and regulation on Procurement and Financial Management.

· Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes.

· Strong people management skills / interpersonal skills with the ability to motivate, teach and mentor staff and volunteers.

· Comfortable and persuasive when speaking before both large and small groups.

· Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.

· Excellent personal skills including warmth and sensitivity, conversational, able to relate to and effectively communicate with people from different cultures (at various levels within the organization).

· High integrity and a strong sense of professional ethics.

· Demonstrated computer operating skills, including proficiency in Microsoft Office products, Google platform, and virtual technologies such as Skype and / or GoToMeeting.

· Thorough understanding of development and/or missions.

· Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.

· Medical fitness to live and travel in rural and urban areas with extreme conditions and limited medical support.

· Ability to travel in country including to insecure locations.

Language

Proficiency in spoken and written English required; proficiency in Portuguese preferable. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Safeguarding Policy

Create and proactively maintain an environment that prevents and deters any actions and omissions that put any beneficiaries, including children and the most vulnerable at risk.

• Document classifications;
• Launching the Primavera V9.1 program;
• Monthly calculation of VAT, IRPS and IRPC;
• Extraction of accounting statements (balance sheets and profit and loss accounts);
• Make a Bank reconciliation;
• Analysis of national and international current accounts for suppliers, other creditors, customers, cash, banks, tangible assets, sales and others;
• Closing the accounts;
• Implementation of Tangible and Intangible Assets in Primavera software;
• Implementation of ISO 9001 quality standards in the Finance Department;
• Interaction with auditors and inspectors during audits or inspections.
• Reviewed business operations and obligations to help organization function at acceptable level.

• Document classification;
• Launching the Primavera V9.1 program;
• Monthly calculation of VAT, IRPS and IRPC.
• Extraction of accounting statements (balance sheets and profit and loss accounts);
• Breakdown of debtor and creditor balances: customer, supplier, other debtor and creditor accounts;
• Bank reconciliation;
• Issuing commercial documents (invoices, credit and debit notes).
• Cash control and closing the books.

• Classification of accounting documents;
• VAT clearance;
• Bank reconciliation;
• Monthly analysis of trial balances;
• Classification of accounting documents and entry into the accounting program Primavera 4.70 and 4.65;
• Payment of taxes;
• Assistance with closing the books