Camilo Miquidade

ADMINISTRATIVE AND PROCUREMENT ASSOCIATE

- Managed the procurement of goods and services to meet organizational needs.

- Negotiated contracts and agreements with vendors.

- Researched potential suppliers to ensure best value for money.

- Developed and implemented purchasing strategies in line with company goals.

- Analyzed supplier performance, cost trends, and market conditions to identify areas for improvement.

- Maintained up-to-date records of purchased items and invoices.

- Ensured timely delivery of orders by coordinating with vendors, customers, and other stakeholders.

- Monitored inventory levels and tracked shipments to ensure availability of required items.

- Assisted with budgeting activities related to procurement operations.

- Created reports on purchase order status, vendor performance, and other metrics as needed.

- Provided guidance and support on procurement processes to internal teams or departments.

- Identified cost savings opportunities through effective sourcing methods.

- Reviewed requests for quotations from suppliers in a timely manner.

- Promoted ethical practices in all aspects of the supply chain process.

- Ensured compliance with relevant laws, regulations, policies, procedures.

- Participated in meetings regarding new products and services or initiatives.

ADMINISTRATIVE ASSISTANT

- Oversee and manage administrative processes efficiently.

- Provide support to the coordination team in coordinating travel arrangements, working closely with the procurement and logistics team at UNDP.

- Prepare and process payments of Daily Subsistence Allowances (DSA).

- Compile and prepare essential documents for consultant contracts, including Request for Personnel Action (RPA), Terms of Reference (ToRs), and Notes to the Files.

- Ensure precise processing of invoices and purchase orders, verifying the accuracy of vendor-provided information.

- Assist in organizing and executing corporate events such as conferences and seminars.

- Aid the coordination team in formulating detailed Terms of Reference for various events, including meetings and missions.

- Coordinate all aspects of travel arrangements, including flight bookings, hotel accommodations, and rental car reservations and final payments.

FLIGHT OPERATION OFFICER

• Transmitted flight plans and arrival reports to flight and air traffic control centers.
• Oversaw fueling, cargo management, and departure of aircraft.
• Compiled data and prepared aviation operations and aviation safety reports.
• Adhered to safety procedures when managing logistics for pilot and ground crew.
• Processed local and cross-country flight clearances and checked accuracy of flight plans.
• Supported operations by managing professional communications, tracking data and managing records.

ADMIN AND HR MANAGER

- Recruitment and Retention

- Develop and manage the recruitment process

- Review job advertisements before posting, screen CVs, conduct telephone screenings, coordinate interview teams, and participate in candidate interviews

- Collect and maintain candidate documentation

Compliance and Record-keeping

- Annually review the Personnel Handbook and recommend necessary amendments based on changes in local conditions or labor laws

- Collaborate with the Finance Manager to prepare monthly Payroll

- Ensure efficient operation of all administrative functions in the office

- Supervise travel and hotel arrangements for staff and visitors, including visas and work permits as required

Training, Development, and Performance Management

ADMINISTRATIVE OFFICER

- Maintain office supplies by carefully monitoring inventory levels and collaborating with vendors to guarantee an adequate supply of essential items at all times.

- Uphold the confidentiality and security of files and filing systems in compliance with company policies.

- Coordinate schedules, organize meetings, distribute memos and reports, and ensure that all staff members are well-informed of pertinent company updates and information.

LOGISTICS OFFICER

- Coordinate all units to ensure timely program implementation.

- Ensure compliant processing of all procurement for program supplies, office supplies, training materials, training venues, and catering services

- Responsible for emergency response operations in adherence to the Procurement Policy

- Safeguard hard copies and soft copies of procurement, fleet management forms, warehousing documents, and distribution reports

- Manage suppliers and service providers for the delivery and transportation of goods for the program

- Oversee accounting and maintenance of goods and equipment for the program

- Maintain and monitor warehousing records of all received and dispatched goods

- Identify goods and equipment that need replenishment, purchase, or distribution

- Keep a record of suppliers in the Supplier Database

- Ensure compliance with International SOS Policies

Ensures comprehensive documentation of all Supply Chain processes

- Manages and updates the Procurement Tracker for all procurements

- Submits the Supply Chain Key Performance Indicator (KPI) Report to the Logistics Manager

- Supervises fleet operations, including the daily movement of program and support staff

- Mobilizes program supplies for distribution and trainings

- Maintains meticulous records of all supplies received and dispatched through the Warehouse

- Identify areas for improvement in the logistics process, such as cost reduction and enhanced customer service.

ELECTORAL ADVISER AND LOGISTIC OFFICER

- Ensure transfer of skills to the CNE and STAE national counterparts enabling them to provide efficient and effective logistics support to CNE and STAE personnel in the field for carrying out their mandated tasks including the receipt, storage, packaging and distribution of those materials

- Accompany CNE and STAE counterparts on logistic reconnaissance missions to the various locations in the field in order to monitor the logistics support status/improvement

- Report to the CNE Electoral Management Adviser/ STAE Operational Adviser as required, on the implementation of electoral operational, logistics and strategic plans in Dili and the districts

- Advice and assists STAE national counterpart at the district level in management, coordination and implementation of the voter education and public information campaign of STAE

- Assist the STAE district national counterpart in the implementation, coordination and distribution plan of STAE voter education and public information materials

- Support the CNE in the implementation of the civic education and public information campaign

- Assists the in ensuring that all messages and materials developed and distributed by the CNE are conforming to the legal framework

- Developed and implemented strategies to optimize logistics operations in order to reduce costs.

- Monitored and analyzed inventory levels, shipment status, and delivery times.

- Identified potential problems related to logistics operations and developed solutions accordingly.

- Coordinated with warehouse personnel on the movement of goods within and outside the facility.

- Performed regular audits of supply chain operations in order to identify areas for improvement.

CALL CENTRE AGENT - ADMIN ASSISTANT - DEALER KEY ACCOUNT

- Maintains workflow by evaluating methods, implementing cost-saving measures, and developing standardized reporting procedures.

- Creates and updates systems and procedures by analyzing operational practices and record-keeping systems.

- Resolves administrative issues by preparing reports, analyzing data, and identifying effective solutions.

Plans and coordinates staff training sessions.

- Manages travel arrangements, including ticket purchases, daily subsistence allowance calculations, and purchase order preparation. Updates the list of preferred hotels and travel agencies.

- Organizes conferences and events efficiently.

Ensures the proper functioning of equipment by performing preventive maintenance, scheduling repairs, managing equipment inventory, and assessing new technologies.

- Maintains adequate supplies inventory by monitoring stock levels, anticipating needs, placing orders, expediting deliveries, and verifying receipt of supplies.